Privacy Policy

Introduction

SchoolJi ("we", "us", "our") is a school management platform that helps schools manage students, staff, academics, and daily operations. This Privacy Policy explains how we collect, use, store, and protect information when you use our website and services.

Information We Collect

Depending on how your school uses SchoolJi, we may process the following types of information:

• Student information — name, age, grade, enrollment details, and other records managed by the school
• Parent/guardian information — contact details and communication records
• Staff and teacher information — employment and account details
• Academic records — grades, assessments, and related educational data
• Attendance records — daily attendance and related logs
• Account phone number — the mobile number you register with, used to verify and log in to your account and to send you messages on WhatsApp
• Usage data — how the platform is accessed and used
• Device and browser information — IP address, browser type, and similar technical data

Who Uses SchoolJi

Accounts may be created and managed by school administrators, teachers, parents or guardians, and in some cases students, depending on how each school configures the platform. Schools are responsible for ensuring they have appropriate consent and authority to enter personal information into SchoolJi.

How We Use Your Information

• To provide and operate the SchoolJi platform
• To manage school accounts, users, and subscriptions
• To communicate with schools about the service
• To send verification codes, account and security notices, and product updates to your phone number on WhatsApp
• To improve security, performance, and reliability
• To comply with legal obligations when required

Data Security

We take the security of your information seriously:

• Our website and platform are served over SSL (HTTPS), encrypting data in transit
• Passwords are encrypted and never stored in plain text
• Sensitive information is kept private and accessible only to authorized users within each school's account
• We apply access controls and industry-standard security practices to protect stored data

Data Sharing

We do not sell your personal information. We share only the minimum needed with service providers that help us run SchoolJi: Meta (WhatsApp Business Platform), which delivers messages to your phone number, and third-party payment gateway providers, which process payments. These providers handle your data under their own terms and privacy policies. We may also disclose information when required by law or to protect the rights and safety of users.

Data Retention

We retain data for as long as a school maintains an active account and as needed to provide the service. When a school stops using SchoolJi, we will delete or anonymize associated data within a reasonable period, unless we are required to retain it for legal or regulatory purposes.

Your Rights

Depending on your location, you may have rights to access, correct, or request deletion of personal information. Schools and their authorized administrators can manage most data directly within the platform. For other requests, contact us at the email below.

Contact Us

For privacy-related questions or requests, contact us at [email protected].